REGULATIONS OF THE XXVII International Symposium RESEARCH-EDUCATION-TECHNOLOGY Gdansk, May 28th – 29th  2026, 

Gdansk University of Technology

Faculty of Mechanical Engineering and Ship Technology

§ 1. General Provisions 

1. These Regulations define the rules for organizing the XXVII International Symposium RESEARCH-EDUCATION-TECHNOLOGY Gdansk, as well as the rights and obligations of its Participants, hereinafter referred to as the Regulations. 

2. The Regulations are available on the Symposium website: 

3. The event is organized by Gdańsk University of Technology, Faculty of Mechanical Engineering and Ship Technology, hereinafter referred to as the Organizers. 

4. The Symposium will take place on the date and at the location specified by the Organizers. 

5. The aim of the Symposium is to present advancements in research, education and technology fileds, facilitate interdisciplinary collaboration among researchers, clinicians, and industry professionals, and promote the exchange of innovative ideas and solutions to drive progress in the field. 

6. The Symposium may include scientific-educational sessions, workshops, and presentations by companies from the specialist industry. The detailed program will be available on the Symposium website. 

7. The content of the scientific-educational sessions is overseen by the Scientific Committee, chaired by Prof. Jacek Kropiwnicki. The full composition of the Scientific Committee will be available on the Symposium website. 

8. Participation is open to individuals and legal entities via a dedicated electronic registration form and pay the required symposium fee.

§ 2 Conditions of Participation 

1. Participation in the Symposium is contingent upon completing the registration form available on the Symposium website and paying the appropriate fee by the deadline set by the Organizers. 

2. The number of participants is limited and depends on the availability of spots. For participants submitting abstracts, the final decision on acceptance is based on the substantive evaluation conducted by the Scientific Committee, which considers the thematic relevance and scientific quality of the submission. 

3. Participation in the Symposium is subject to a fee. Discounts or exemptions may be granted at the Organizers’ discretion. 

4. Travel, accommodation and personal expenses are not included in the symposium fee and remain the responsibility of the Participants. 

5. Fees, payment methods, and deadlines will be published on the Symposium website. 

6. Collected fees will be used exclusively for Symposium purposes. The event is non-profit. 

7. Registration closes upon reaching capacity or the deadline specified by the Organizers. Limits may be set for specific registration packages. The number of spots in each registration package is limited. In case the available limits are exceeded, the Organizers may offer participants on the waiting list alternative accommodation options near the Symposium venue. 

8. Participants confirm the accuracy of their personal data, agree to pay the fee, and accept these Regulations. 

9. Payment must be made within 14 days from the date of the invoice issuance. An invoice will be sent to the specified email address. Participants failing to pay on time will be removed from the list of Participants. 

10. Attendance must be confirmed at the Symposium start, and proof of registration and payment is recommended. 

11. After verifying submissions, Participants will receive confirmation of their participation via email. The Organizers reserve the right to respond to the registration submission within no more than 21 days from the date of registration. 

12. The Organizers are not responsible for the content or the form of the presentations, or the opinions expressed by the Participants. However, the Scientific Committee will review the abstracts for relevance and adherence to the Symposium scope. 

13. Participants may not express opinions or promote ideologies inciting hate, discrimination, or totalitarian symbols. 

14. Additional events may be offered, subject to separate fees and arrangements. 

15. Feedback from Participants may be collected for statistical and promotional purposes in line with the privacy policy. 

§ 3. Cancellation of Participation 

  1. Participants may cancel their registration and receive a refund as follows: 

  • 100% refund for cancellations made at least 45 days before the Symposium start date. 

  • 50% refund for cancellations made between 45 and 31 days before the Symposium start date. 

  • No refund for cancellations made less than 30 days of the Symposium start date. 

2. Cancellation requests must be submitted via email or postal mail to the address provided on the Symposium website. 

§ 4. Organizers' Responsibilities 

1. The Organizers will make every effort to ensure that the Symposium meets the described standards and organizational requirements. 

2. The Symposium program will be published on the website at least two weeks before the event. However, the Organizers reserve the right to make changes, including adjustments to the schedule and order of presentations. 

3. Changes to the program do not constitute grounds for claims against the Organizers. 

4. The Symposium is organized with a focus on sustainability, including the minimization of printed materials and the promotion of environmentally friendly practices. 

5. The Organizers may cancel the Symposium in case of force majeure, providing full refunds. 

6. The Organizers are not responsible for Participants' belongings, including lost, damaged, or stolen items. 

7. The Organizers are not liable for accidents, injuries, or illnesses that may occur to participants during the Symposium . 

8. Complaints must be submitted in writing within 14 days after the Symposium and will be reviewed within 30 days. 

§ 5. Participants’ Responsibilities 

1. Participants must comply with these Regulations, safety rules, and instructions from the Organizers and venue staff. 

2. Prohibited items include alcohol, drugs, weapons, and other dangerous objects. 

3. Participants are financially responsible for any damage they cause to the venue. 

4. Participants are strongly advised to have valid travel and health insurance, which is particularly important for international attendees. 

5. Participants should adhere to the technical requirements for presentations and posters, including file formats and submission deadlines, which will be published on the Symposium website. 

§ 6. Protection of Personal Data 

1. By registering, Participants consent to the processing of their personal data in accordance with GDPR (Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016, on the protection of natural persons concerning the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC. OJ L 2016 No. 119/1) and these Regulations. 

2. The administrator of personal data is Gdańsk University of Technology (Politechnika Gdańska), with its registered office in Gdańsk at ul. Gabriela Narutowicza 11/12 (postal code 80-233).

3. Data is processed for organizational purposes, including participant lists. 

4. Providing personal data is voluntary but necessary for participation. 

5. Participants have rights to access, correct, and request deletion of their data. 

6. The Organizers may use third-party systems for registration but will not share data with unauthorized entities. 

7. Photos and videos may be taken during the event. By participating in the Symposium , participants consent to the recording of their image in the form of photographs and video materials. The Organizers reserve the right to use these materials for promotional and informational purposes related to the event, in accordance with applicable legal regulations, including Regulation (EU) 2016/679 (GDPR). 

10. The full GDPR privacy clause is available at https://pg.edu.pl/en/data-protection-officer/information-clause

§ 7. Intellectual Property 

1. All materials, presentations, and promotional content related to the Symposium are protected by copyright. Unauthorized use or distribution is prohibited and subject to legal action. 

2. Speakers express their consent for the publication of their abstracts and presentations in Symposium materials, as well as for the possible recording of their presentations. 

3. The terms of cooperation with partners and sponsors, including forms of promotion, are determined individually. 

§ 8. Final Provisions 

1. If the Symposium is canceled due to Organizers’ fault, fees will be fully refunded. 

2. Disputes will be resolved by the court competent for the Organizers’ registered office unless otherwise specified by law. 

3. The event is private and not classified as a mass event under Polish law. 

4. The Regulations are effective as of their publication on the Symposium website. 

5. Amendments to the Regulations take effect seven days after publication and do not apply to ongoing registrations. 

7. These Regulations are an integral part of the registration process and binding for all Participants. 

General Data Protection Regulation (GDPR) information clause

Personal data controller

The controller of your personal data is the Gdansk University of Technology. You can contact the controller of your personal data in the following way:

  • by post, to the address: ul. Narutowicza 11/12, 80-233 Gdansk

  • by ePuap: politechnikagdanska/SkrytkaESP

Data protection officer

A data protection officer may be contacted by you on all matters concerning the processing of your personal data and the exercise of rights related to the processing of the data by email dpo@pg.edu.pl

The purposes of data processing and the legal basis for the processing

Your personal data will be processed for the purposes of:

  • preparation and performance of the contract  - Art. 6 par. 1 lit. b  GDPR;

  • fulfillment of legal obligations incumbent on the Data Administrator in relation to the concluded contract - art. 6 par. 1 lit. c  GDPR;

  • implementation of the justified interest of the Administrator by the way of seeking possible claims or defending against claims related to the contract - Art. 6 par. 1 lit. f GDPR.

Data Recipients

We may share your data with entities rendering postal or courier services, public authorities or entities that are entitled to obtain personal data on the basis of applicable law as well as other entities cooperating with us, to the extent necessary and for the purpose compliant with the performance of the contract.

Period of personal data storage

Personal data will be stored for DD days from the end of the Symposium or until you submit your request:

  • for their removal, withdrawal of consent to the processing of personal data, processing restrictions, objection to their processing or their transfer,

  • in order to establish an investigation or defense against claims - until the claims are time-barred in accordance with generally applicable provisions of Polish law;

  • until the legally justified interest of the Administrator is realized,

  • until the obligation to store personal data resulting from the generally applicable provisions of Polish law expires.

Rights related to processing of personal data

You have the following rights related to the processing of your personal data:

  • the right to access your personal data;

  • the right to demand rectification of inaccurate personal data and supplementation of incomplete personal data;

  • the right to demand deletion of your personal data. data; This right does not apply, in particular, if the processing of the data is necessary to fulfill a legal obligation requiring such processing under the applicable law or to perform a public task;

  • the right to request limitation of your personal data processing;

  • the right to object to the processing of your personal data, due to your specific situation, in cases when we process your data due to our legitimate interest, including direct marketing or performance of a public task. NOTE: as regards processing for direct marketing purposes, you may object at any time regardless of your specific situation;

  • the right to transfer your personal data, i.e. the right to receive personal data from us, in a structured, commonly used, machine-readable format. You may transfer this data to another data controller or request that we transfer your data to another data controller. However, we will only do so if such transfer is technically possible. You have the right to transfer your personal data only in respect to the data which we process automatically, i.e. in electronic form, on the basis of an agreement with you or on the basis of your consent;

  • the right to lodge a complaint to the supervisory authority dealing with personal data protection, i.e. the President of the Personal Data Protection Office [Prezes Urzędu Ochrony Danych Osobowych];